MUMBAI, India, Jan. 23 -- Intellectual Property India has published a patent application (202541117166 A) filed by Dr. Subasree S; Avinash. RK; Dhaarani. S; Harshavardhini. N; and Karthikprakash. M, Coimbatore, Tamil Nadu, on Nov. 26, 2025, for 'smart umis automated student data entry app.'
Inventor(s) include Dr. Subasree S; Avinash. RK; Dhaarani. S; Harshavardhini. N; and Karthikprakash M.
The application for the patent was published on Jan. 23, under issue no. 04/2026.
According to the abstract released by the Intellectual Property India: "The traditional student data entry and verification processes in educational institutions often. involve manual form filling, physical document checking, and long waiting queues, which result in delays, human errors, and increased workload for administrative staff. As the volume of student information increases every academic year, these conventional methods become inefficient and time-consuming, highlighting the need for a smarter and more automated solution. The Smart UMIS Automated Student Data Entry App introduced in this work provides a modern, digital approach to managing student information. Through an intuitive interface, students can enter their academic and personal details directly into the system, eliminating paper-based processes. The app uses automated validation techniques to ensure accuracy, consistency, and completeness of the submitted data, thereby reducing common errors in manual entry. A key functionality of the system is the generation of a unique QR code for each student, which allows the staff to instantly retrieve and verify student records using a simple scan. This real-time verification mechanism significantly reduces verification time and prevents crowding at administrative counters. Additionally, after successful verification, the system automatically generates a digital token that organizes the flow of students for subsequent processes such as fee payment, reducing confusion and ensuring an orderly sequence. The Smart UMIS solution thus transforms the traditional data entry workflow into a faster, more reliable, and highly efficient process. By reducing manual intervention, minimizing errors, and enabling seamless verification through QR codes and token generation, the system enhances the overall administrative efficiency, benefiting both staff and students while ensuring smoother academic operations."
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